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REPRESENTATIVE TOWN MEETING
TOWN OF GREENWICH
EXPLANATORY COMMENTS FOR
MARCH 2009 MEETING
DEPARTMENT: Selectmen
CONTACT: Peter Crumbine 622-7710
REFERRED TO: Appointments, Land Use Committees
VOTES: Board of Selectmen 3-0-0
RESOLVED, that the following named person, nominated by the Board of Selectmen, be appointed a regular member of the Inland Wetlands and Water Courses Agency for a term expiring 3/31/13.
STEPHAN SKOUFALOS
Explanatory Comments
Stephan Skoufalos. 29 Highview Avenue, Old Greenwich. New nomination as a regular member of the Inland Wetlands and Water Courses Agency for a term beginning 4/1/09 and expiring 3/31/13.
University of Bridgeport School of Law – Juris Doctor, New York University – Bachelor of Arts.
Partner in Skaufalos, Llorca and Ziccardi, LLP. – Maritime law. Member, American Bar Association, New York State Bar.
DEPARTMENT: Selectmen
CONTACT: Peter Crumbine 622-7710
REFERRED TO: Appointments, Land Use Committees
VOTES: Board of Selectmen 3-0-0
RESOLVED, that the following named person, nominated by the Board of Selectmen, be appointed a regular member of the Historic District Commission for a term beginning 4/1/09 and expiring 3/31/14.
LLOYD N. HULL
Explanatory Comments
Lloyd N. Hull. 60 Sumner Road, Greenwich. New nomination as a regular member of the Historic District Commission for a term beginning 4/1/09 and expiring 3/31/14.
University of Pennsylvania (Wharton) B.S. Economics, New York Law School, J.D.
Self-employed Attorney – practice in Town. Member - American, Connecticut, Greenwich and New York City Bar Associations.
RTM member since 1977, Round Hill Association – Director and Past President, Tri-State Airport Noise Mitigation Committee, Selectman’s Water Resources Committee and RTC.
DEPARTMENT: Hamilton Ave. Building Committee
REFERRED TO: Education, Finance, Public Works Committees
VOTES:
RESOLVED, that the sum of $200,000 be and the same is hereby appropriated to be added to Capital Account Number Z6801792 59550 25110, known as Hamilton Avenue School Reconstruction. Said appropriation to come from the Capital and Non-Recurring Fund.
EXPLANATORY COMMENTS
The Building Committee has voted to request additional funds in the amount of $200,000, the following is a breakdown for the need for the money.
Balance in Account on January 30, 2009. $277,669.00
Money committed or paid on February 10, 2009
Worth CO# 19 $202,659.00
Swanke CO# 19 5,600.00
Pinnacleone CO# 14 21,000.00
WJE Engineering 5,000.00
CL&P 18,022.00
______________ ($252,781.00)
_______________
Balance in Account $24,888.00
Bills to pay or in negotiation
CNG $9,700.00
Horizon Glass 850.00
Langan Engineering 750.00
Ct. Material Testing 2,600.00
CL&P 21,000.00
WJE Engineering 10,000.00
Architect 70,000.00
Project Manager 30,000.00
PCO’s 80,000.00
_____________
($224,900.00)
Money needed $200,012.00
Along with some design problems what continues to drive our cost are delays in finishing the school. The contract date to finish was July 7, 2007, it was turned over to the Board of Education on February 6, 2009, 19 months past due. After our last interim appropriation we had planned on the building being finished by Thanksgiving of 2008. We must pay Architect and Project Managers Fee’s and they will continue at a lower rate through March. We have also been paying all electric and heating bills, by contract, they are the contractor’s obligation but they have refused to pay them. The incorrect Boiler Flues that had to be replaced cost approximately $60,000.00.
The original contract price for phase II (the school building) was $22,013,000, with that we had a contingency fund of $800,000. The Building Committee warned that was probably to low but we would try to work with it. A normal contingency for a contract that size would be around $2,000,000.
As of today, change orders for construction amount to $1,672,372 or 7.6 per cent of the original contract. With approximately another $100,000 in change orders, the construction cost will be well within normal parameters for a project of this size. As we have stated earlier the delays in finishing the project have led to the cost overruns. This has been a most difficult project for all involved, but we think the end product will make the town proud.
DEPARTMENT: First Selectman
REFERRED TO: Finance, Town Services Committees
VOTES: Board or commission name vote (y/n/a)
RESOLVED, that the sum of $22,500 is hereby accepted as a grant and appropriated to the account number listed below.
A105-53070 IT Supplies $22,500
EXPLANATORY COMMENTS
Greenwich Community TV (Channel 79) has filed a grant request for $22,500 with the State of Connecticut Department of Public Utility Control (DUPC). The purpose of the grant is to pay for the costs of purchasing equipment and supplies to install cameras and sound equipment in the Cone Room of Town Hall.
The DUPC administers a grant program entitled “Public Educational and Governmental Programming and Education Technology Investment Account Grant (PEGPETIA)”. The purpose of the grant program is to subsidize capital and equipment costs related to producing and procuring public programming. Stuart Reider, former chairman of the GCTV, on behalf of the town filed an application to pay for all of the costs associated with purchasing cameras, a sound system and the wiring to enable the Town to produce public programming in the Cone Room. The Town’s Facilities Maintenance Division in Public Works will be responsible for connecting the wiring and make the necessary connections to the control room that is located off of the Town Hall Meeting Room. The grant will enable Channel 79 to film and
produce programming from the Cone Room while utilizing our existing equipment located in the control room.
The DUPC approved the grant request of $22,500 on January 23, 2009.
DEPARTMENT: Board of Education
REFERRED TO: Education, Finance, Public Works Committees
VOTES: Board of Education – Approved as part of the 2009-10 Capital Plan
Board of Estimate and Taxation - Pending
RESOLVED, that the Board of Education be authorized to accept $85,000 from the Havemeyer Trust and the same is hereby appropriated to Account Z6801789 59560 29104
EXPLANATORY COMMENTS
The Havemeyer Trust was established was established by the Havemeyer family in 1909 to be used “toward keeping in good order and repair said school building (Havemeyer) and the fixtures therein contained.” Through the 2009-10 capital planning process, the Board of Education submitted proposals to replace/repair the fire escapes on the Havemeyer Building ($60,000) and to repair/replace a section of the roof ($25,000). These projects have been deemed necessary by the Board of Education because they respond to priority maintenance and compliance issues related to the short or long term use of the building by the school administration. The projects were submitted with the understanding that if the Havemeyer Trust authorized funding, they could be withdrawn from the proposed 2009-10 capital
budget. On Thursday, February 5th the Probate Court authorized the use of funding from the Trust for these projects.
DEPARTMENT: Office of the First Selectman February 13, 2009
REFERRED TO: Education, Finance, Town Services, Labor Contracts Committees
VOTES: Board or commission name vote (y/n/a)
RESOLVED, that the Representative Town Meeting of the Town of Greenwich, as part of the 2009 Retirement Incentive Program proposed by the First Selectman, hereby approves
A) A temporary amendment to Section 181 (a) (2) of the Town Charter to permit an “eligible employee,” as such term is defined in the 2009 Retirement Incentive Program, who retires with an effective date of retirement on or before September 1, 2009 to receive a retirement allowance not to exceed 72.66% of his or her average final compensation.
B) Authorizes the Comptroller of the Town of Greenwich to direct the Trustee of the Other Post-Employment Benefits Trust Fund (OPEB Trust) to make payments from the OPEB Trust to fund retiree medical credits as such credits are set forth in the 2009 Retirement Incentive Program.
FURTHER RESOLVED, that the 2009 Retirement Incentive Program shall be offered to eligible Town employees whose collective bargaining representative consents to the Town offering such Retirement Incentive Program to the eligible employees it represents and to unrepresented management and confidential employees as may be authorized by the Board of Selectman.
EXPLANATORY COMMENTS
The resolution temporarily amends the Town Charter to increase the maximum retirement allowance to 72.666% from 66.666% for an “eligible employee” who retires with an effective date of retirement on or before September 1, 2009. This increase in the maximum retirement allowance is one part of the 2009 Retirement Incentive Program proposed the First Selectman. A second feature of the 2009 Retirement Incentive Program is an increase in the credit the Town provides to retirees for medical benefits over a four-year period. An employee must already be eligible for retirement to participate in this Retirement Incentive Program.
The 2009 Retirement Incentive Program is proposed in recognition of the serious economic difficulties faced by the nation and the State, and the impact of this economic crisis on the Town’s ability to deliver public services. It is designed to encourage employees who are retirement eligible to retire from Town service, which will result in i) abolishing the position, ii) downsizing the position, or iii) filling the position with a lower cost employee. In those instances where the position is filled, a newly hired employee will be enrolled in the defined contribution retirement plan rather than the defined benefits plan (retirement cost savings of 5% v. 9.89%+) and if an LIUNA represented position or unrepresented position, enrolled in the retiree health savings
account (pay as you go program at an annual % employee base wage Town contribution) rather than be eligible for the retiree Town medical credit (avoiding an OPEB expense for that employee).
Attachments
Separate packet
2009 Retirement Incentive Program
Retirement Incentive Cost Analysis
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