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REPRESENTATIVE TOWN MEETING
TOWN OF GREENWICH
EXPLANATORY COMMENTS FOR
MAY 2008 MEETING
DEPARTMENT: Representative Town Meeting
CONTACT: Douglas Wells- 622-4455
REFERRED TO: Legislative & Rules Committee
VOTES:
RESOLVED, that the time to speak at the May RTM be limited to three minutes per speaker for each motion, except that the proponent and principal opponent for the motion (the latter to be determined by the Moderator) shall be entitled to speak for ten minutes each.
DEPARTMENT: Representative Town Meeting
CONTACT: Douglas Wells – 622-4455
REFERRED TO: Legislative & Rules Committee
VOTES:
RESOLVED, that at the meeting of the RTM on Monday May 12,2008 if the business of the meeting has not been concluded by 12 midnight, the meeting shall adjourn at that time, to meet again on Tuesday May 13,2008 at 8:00 P.M. at Central Middle School.
DEPARTMENT: Board of Education
REFERRED TO: Education, Finance Committees
VOTES: Board of Education (pending 4/24/08)
Board of Estimate and Taxation (pending)
RESOLVED, that the sum of (amount pending) be and the same is hereby appropriated from “RESERVED FOR CAPITAL & NON-RECURRING FUND” to account Z ….. for costs associated with the selected school relocation option
EXPLANATORY COMMENTS
As a result of recent issues with the modular facility and ongoing delays with the Hamilton Ave. School construction project, the Board of Education is considering multiple options for the relocation of Hamilton Avenue and/or Glenville School beginning with the 2008-09 school year. With assistance and support from other Town departments and outside experts the Board has engaged in a comprehensive feasibility study of multiple options including but not limited to the remediation of the existing modular facility, new modulars (varying configurations and locations), and the use of the Western Greenwich Civic Center. The Board is expected to approve an option on April 24th based among other things on an analysis of educational feasibility, time required to execute, input from school communities, and
cost.
Attachments
Additional detail about the selected option will be forwarded following the Board of Education vote on April 24th. (Separate enclosure)
DEPARTMENT: Finance Department
REFERRED TO: All Committees
VOTES:
Budget Resolution Changes and Updates
Deletions: strike thru
Additions: bold
RESOLUTIONS OF BOARD OF ESTIMATE AND TAXATION AND
REPRESENTATIVE TOWN MEETING ON 2008-09 BUDGET
GRANTS AND OTHER RECEIPTS
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
The following Officers and Departments of the Town of Greenwich are hereby authorized to apply for and accept grants, and to accept receipts from Town activities, for the period from July 1, 2008 through June 30, 2009, as provided below.
General Government: Office of the First Selectman
1. The First Selectman is authorized to apply for and accept grants from the Federal Department of Homeland Security and the Connecticut Department of Emergency Management Homeland Security Grants Program, and such grants shall become appropriations upon approval by the Board of Estimate and Taxation and the Representative Town Meeting if necessary under Section 30(c) of the Charter.
2. The First Selectman is authorized to accept proceeds resulting from the activities of the Griffith E. Harris Golf Course, and such proceeds shall become appropriations upon recommendation of the First Selectman and approval of the Board of Estimate and Taxation and the Representative Town Meeting if necessary under Section 30(c) of the Charter and be added to the appropriate accounts within the Griffith E. Harris Golf Course Revolving Fund. For establishing funding for the appropriation accounts, the Policy of the Department of Parks and Recreation for the Griffith E. Harris Golf Course Revolving Fund is hereby endorsed.
3. Funding for the construction of a new administration and pro shop building at the Griffith E. Harris Golf Course in account M 824 956 for $1,560,000 is appropriated. Funding is appropriated as a non-interest bearing loan of $1,500,000 from the Unreserved Fund Balance of the Reserve Fund for Capital and Non-Recurring Expenditures and the acceptance of a gift of $60,000 from the Parks and Recreation Foundation to the Griffith E. Harris Revolving Fund. Said loan of $1,500,000 will be repaid in ten equal installments of $150,000 to the Reserve Fund for Capital and Non-Recurring Expenditures from the Griffith E. Harris Golf Course Revolving Fund over the ten-year fiscal period, 2008-2009 through 2017-2018. The annual loan payment shall be made to the Reserve Fund for Capital Non-Recurring Expenditures prior to the
close of each fiscal year on June 30th with first payment due June 30, 2009.
3. The First Selectman is authorized to accept proceeds from Area Nine Cable Council, and such proceeds shall become appropriations to account A105 53070 upon approval of the Board of Estimate and Taxation.
4. The First Selectman is authorized to apply for and accept grants from the State of Connecticut Department of Transportation, under the Connecticut General Statutes, Section 13b-38bb, and such grants shall become appropriations to the Department of Social Services’ code A501 57210 known as Contributions to External Entities.
5. The First Selectman is authorized to apply for and accept grants, and to execute agreements regarding said grants, made by the State of Connecticut Department of Transportation, under the Connecticut Clean Fuel Program and such grants shall be added by the Comptroller to the appropriate revenue account.
6. The First Selectman is authorized to apply for and accept grants from the Small Town Economic Assistance Program (STEAP), in accordance with C.G.S. § 4-66g as amended by Public Act 07-7, Section 41, and C.G.S. § 4-66c as amended by Public Act 07-07, Section 40, and such grants shall become appropriations upon approval by the Board of Estimate and Taxation.
General Government: Finance
7. The Comptroller is authorized to accept insurance proceeds and reserves, including interest thereon, to become appropriations that the Comptroller may add to the appropriate account for the purpose of paying for damage to property of the Town.
8. The Comptroller is authorized to accept medical premium payments from former employees under “Consolidated Omnibus Budget Reconciliation Act” (COBRA), and such amounts shall become appropriations to the Department of Human Resources’ Code No. A901 57100, known as “Healthcare”.
10. The Comptroller is authorized to accept insurance proceeds and reserves, including interest thereon, to become appropriations that the Comptroller may add to the Law Department budget for payments made for outside legal expenses incurred by the Law Department
General Government: Assessor
9. The Assessor is authorized to accept proceeds from the sales of the Grand List books, field cards, and maps, and such proceeds shall become appropriations that the Comptroller may add to the appropriate account for the purpose of reimbursing the costs of printing and supplying the public with said items.
General Government: Town Clerk
10. The Town Clerk is authorized to apply for and accept grants made by the Archivist of the United States in accordance with Title 44, Chapter 25, §2504 of the United States Code (U.S.C.) and the State of Connecticut under Public Act 00-145 in accordance with C.G.S. §§11-8l and 11-8m, which grants shall become appropriations that the Comptroller may add to the appropriate account for the purpose of preserving Town records.
General Government: Planning & Zoning
11. The Planning and Zoning Commission is authorized to accept proceeds from the sale of the Plan of Conservation and Development and the Building Zone Regulations of the Town of Greenwich, and such proceeds shall become appropriations to an account to be designated by the Board of Estimate and Taxation, to be used for the purpose of reimbursing the cost of printing such documents, pursuant to C.G.S. §8-2a.
General Government: Conservation Commission
12. The Conservation Commission is authorized to accept donation of monies and to collect proceeds from the sales of its publications, and such donations and proceeds shall become appropriations upon approval by the Board of Estimate and Taxation and the Representative Town Meeting, if necessary under Section 30 of the Charter, to be used by the Commission to publish natural resource books, maps, reports, and pamphlets, to erect bird nest boxes, to manage nesting habitats of endangered and threatened species, and to undertake other appropriate habitat management pursuant to C.G.S. §7-131 a(b).
General Government: Inland Wetlands & Water Courses
13. The Inland Wetlands and Watercourses Agency is authorized to accept compliance receipts for the purpose of holding said receipts until an applicant has completed work required by the Inland Wetlands and Watercourses Agency.
General Government: Shellfish Commission
14. The Shellfish Commission is authorized to collect proceeds from licenses and fees for the taking of shellfish under its control, and such proceeds shall become appropriations upon approval by the Board of Estimate and Taxation, to be used by the Commission for the protection and propagation of shellfish under its control, pursuant to C.G.S. §26-257a(b).
General Government: Commission on Aging
15. The Commission on Aging is authorized to accept donations of monies and to collect proceeds from the sales of its publications and such donations and proceeds shall become an appropriation that the Comptroller may add to the appropriate account for the purpose of funding the cost of printing and mailing a newsletter to the elderly in Greenwich.
Fire Department
16. The Fire Department is authorized to collect proceeds from outside parties for the taking of fire training courses under its control, and such proceeds shall become an appropriation that the Comptroller may add to the appropriate account for the purpose of defraying the costs of such courses.
Police Department
17. The Police Department is authorized to make application to the State and Federal authorities to share with other law enforcement agencies in tangible property and monies seized and forfeited pursuant to state or federal law as a result of criminal defendants' illegal activities, subject to the following:
(a) The acceptance of tangible property and monies on behalf of the Town of Greenwich, which have been approved by the Board of Selectmen and the Board of Estimate and Taxation, including the placement of said tangible property in the inventory of the Police Department and the disbursement of said monies as an appropriation to the budget account of the Police Department for an increase of law enforcement resources, is hereby approved in the amount of monies or value of property up to a total of $500,000 for the fiscal year (any unappropriated expenses that may be incurred thereby, that have been approved by the Board of Selectmen and the Board of Estimate and Taxation, are hereby approved up to a total of $20,000 for the fiscal year);
(b) Monies accepted from federal or state authorities as a result of said forfeitures shall be deposited with the Treasurer of the Town of Greenwich for the budget account of the Police Department in accordance with state and federal statutory and regulatory requirements;
(c) The disposition of said accepted forfeited tangible property and monies shall be in accordance with state and federal statutory or regulatory requirements and the tangible property and monies will be credited to the inventory or budget of the Police Department, in accordance with Town accounting policies resulting in an increase of law enforcement resources for the Police Department;
(d) The First Selectman is authorized to execute all papers and forms required for the acceptance, establishing of title, registration and whatever other documentation is required to complete the transfer to and utilization of the tangible property and cash by the Police Department;
(e) The Town Attorney is authorized to certify to the federal and state authorities (i) that the First Selectman has the authority to accept the forfeited tangible property and is the official to whom transfer documents should be delivered; (ii) that the Treasurer is the proper fiscal officer to whom disbursement of forfeited monies is to be made; ( iii) that there is no state or local law prohibiting the transfer of the tangible property and monies to the Town of Greenwich; and (iv) whatever other legal certification is required to accomplish the transfer to and utilization of the tangible property and monies by the Police Department;
(f) The Chief of Police, on July 1 and January 2, shall submit a written report to the RTM Moderator and Chairman of the RTM Town Services Committee, which report shall detail the sums of money received, and shall describe and provide an estimated value of the tangible property received, in the preceding six months.
18. The Police Department is authorized to apply for and accept grants from the National Highway Traffic Safety Administration, and such grants shall become appropriations that the Police Department may add to the appropriate accounts upon approval by the Board of Estimate and Taxation.
19. The Police Department is authorized to apply for and accept grants from the State of Connecticut Office of Policy and Management (OPM) as authorized under C.G.S. §21a-274a, Drug Enforcement Grant Program, and other OPM grants pertaining to law enforcement activities, and such grants shall become appropriations that the Police Department may add to the appropriate accounts upon approval by the Board of Estimate and Taxation.
20. The Police Department is authorized to apply for and accept grants from the United States Department of Justice, and such grants shall become appropriations that the Police Department may add to the appropriate accounts upon approval by the Board of Estimate and Taxation.
21. The Police Department is authorized to apply for and accept grants from the State of Connecticut Department of Health, and such grants shall become appropriations that the Police Department may add to the appropriate accounts upon approval by the Board of Estimate and Taxation.
22. The Police Department is authorized to accept grants from the State of Connecticut Department of Public Safety as authorized under C.G.S. Sec. 28-24, Enhanced 911 Program, and such grants shall become appropriations that the Police Department may add to the appropriate accounts upon approval by the Board of Estimate and Taxation.
Public Works
23. The First Selectman is authorized to apply for and accept grants made by the Connecticut State Department of Environmental Protection and/or the Federal Government under the provisions of Title 22a of the Connecticut General Statutes Chapter 446k, Water Pollution Control, and Chapter 26, Title 33 of the United States Code, for the purposes of rebuilding, expanding or acquiring a pollution abatement facility and for interim improvements for nitrification/denitrification at the Greenwich Waste Water Treatment Facility, and grants from the State’s Clean Water Fund, in connection with the planning, development and construction of sewer projects, to mitigate the effects of inflow on treatment processes and on the Long Island Sound.
24. The First Selectman is authorized to apply for and accept grants made by the State of Connecticut Office of Policy and Management under its Local Capital Improvement Program in accordance with C.G.S. §7-536.
25. The First Selectman is authorized to apply for and accept grants and to execute agreements regarding said grants, made by the State of Connecticut Department of Transportation, under its Local Bridge Program in accordance with C.G.S. §13a-175p-pu.
26. The First Selectman is authorized to apply for and accept grants made by the Connecticut State Department of Transportation under the provisions of C.G.S. Section §13b-38a for the purpose of developing or administering any transportation management plan which complies with the objectives and requirements of said statute.
27. The First Selectman is authorized to accept grants made by the State of Connecticut, Department of Transportation, under the Town Aid Grant for Roads and Public Transportation Services, and such grants shall become appropriations to the Department of Public Works’ Code No. Z314-59600, known as “Highway -- State Town Aid Grant.”
28. The First Selectman is authorized to apply for and accept grants from the State of Connecticut Department of Transportation, under the Federal Transportation Equity Act for the 21st century (TEA 21), and subsequent acts.
Vehicles
29. The Comptroller is authorized to accept proceeds from the sale of vehicles and equipment, and such proceeds shall become appropriations that the Comptroller may add to the appropriate account for the purpose of acquiring replacement vehicles and equipment.
Health Department
30. The Department of Health is authorized to apply for and accept grants made by the Department of Public Health, Department of Environmental Protection, other departments and agencies of the State of Connecticut, and the Federal Government and non-profit corporations and foundations for the purpose of conducting public health programs in prevention, health promotion and related areas, and such grants shall become appropriations that the Department of Health may add to the appropriate accounts upon approval by the Board of Estimate and Taxation.
Social Services
31. The Department of Social Services is authorized to accept grants and enter into contracts with the Departments of Labor, Social Services, Children and Families, other departments and agencies of the State of Connecticut, the Federal Government, and non-profit corporations and foundations, for the purpose of meeting its goals to strengthen self-sufficiency and self-reliance, promote positive development and emotional adjustment, and maintain residents’ economic and emotional well-being, and to reduce or defray existing or potential future costs to the Town for providing social services to residents; and such grants shall become appropriations that the Department of Social Services may add to the appropriate account upon approval by the Board of Estimate and Taxation.
32. The First Selectman is authorized to execute and file applications with the State Commissioner of Social Services and the State Commissioner of Economic and Community Development, pursuant to Chapters 128, 129, 130 and 133 of the Connecticut General Statutes, and to act as the authorized representative of the Town of Greenwich in taking the necessary steps to implement day care programs and a program for payment in lieu of taxes.
33. The Department of Social Services is authorized, under Connecticut General Statutes Section 8-266 through 8-282 (the Uniform Relocation Assistance Act), to accept and use reimbursement from property owners for expenses related to the Department’s administration of a Relocation Assistance Advisory Plan for households displaced by Town action.
Board of Education
34. The Board of Education is authorized to accept grants made by the Federal Government and/or the State of Connecticut, under the following programs:
(a) Title 20 of the United States Code including Improving America’s Schools Act of 1994, 20 U.S.C. §6301 et seq., Safe and Drug-Free Schools and Communities Act of 1994, 20 U.S.C. §7101 et seq., (including grants being referred by the State as Improving Basic Programs, Eisenhower Professional Development Program, Innovative Education Strategies, Safe and Drug Free Schools), Carl D. Perkins Vocational and Applied Technology Education Act Amendments of 1990, 20 U.S.C. §2301 et seq., Individuals with Disabilities Education Act (IDEA), 20 U.S.C. §1400 et seq., (including grants referred to by the State as “IDEA Part B Sections 611”, Entitlement Grant, Pre-School Entitlement Grant and Silver Grant);
Vanguard School Grant (through the State Educational Resource Center/SERC); Early Intervention Services Grant (through SERC); and
(b) Connecticut General Statutes: C.G.S §10-20d (School to Career Opportunities), C.G.S. §10-262l (Grants for Improvement in Student Achievement), C.G.S. and §21a-274a (Drug Enforcement Grant Program); and PL 103-382 Foreign Language Assistance Act of 1994.
(c) Each grant shall become an appropriation that the Board of Education may add to the appropriate accounts.
35. The Board of Education is authorized to accept proceeds resulting from the following activities:
(a) The School Lunch Program, including, but not limited to, the sale of food and any Federal and/or State aid received from the program, these proceeds to become appropriations that the Board of Education may add to the School Lunch Revolving Fund;
(b) The Continuing Education Program, these proceeds to become appropriations that the Board of Education may add to the appropriate accounts;
(c) The Summer School Program, these proceeds to become appropriations that the Board of Education may add to the appropriate accounts;
(d) The purchase of services from the District print shop by the Greenwich PTA and other Town departments, these proceeds to become appropriations that the Board of Education may add to the appropriate print shop accounts;
(e) The rental of school buildings, these proceeds to become appropriations that the Comptroller may add to the appropriate accounts for the purpose of reimbursing the approved costs related to the rental of school buildings, such proceeds costs not to exceed receipts in any fiscal year;
(f) Proceeds Receipts from the Greenwich Education Association, these proceeds to become appropriations to cover all personnel costs of release time for an officer beyond that which is provided for in the collective bargaining agreement.
(g) An Employee Child Care Program to be provided on a self-supporting basis, these receipts to become appropriations that the Board of Education may add to the appropriate accounts.
35. The Board of Education is authorized to accept grants from the Greenwich Alliance for Education, a local not-for-profit education foundation, such grants to become appropriations that the Board of Education may add to the appropriate accounts.
Libraries
37. Pursuant to the Agreement Between The Greenwich Library and the Town of Greenwich concerning the Funding for Staffing and Operations of the Peterson Wing of The Greenwich Library, the Town accepts a gift of private funds from The Greenwich Library for said purposes in an amount equal to the appropriations authorized in the Code 702 appropriation accounts, and the First Selectman is empowered to execute such amendments to the agreement as are necessary to reflect changes in positions as are approved in the Code 702 appropriation accounts.
38. Pursuant to the Agreement Between The Greenwich Library and the Town of Greenwich concerning the Operations of the Peterson Wing of The Greenwich Library, the Town accepts gifts of private funds from The Greenwich Library, to be distributed to the appropriate Code 702 appropriation accounts and used by The Greenwich Library for the purpose of paying additional expenditures related to the operations of the Peterson Wing.
Parks & Recreation
39. The Department of Parks and Recreation is authorized to accept proceeds resulting from the rental of Town facilities, and these receipts shall become appropriations that the Comptroller may add to the appropriate accounts for the purpose of reimbursing the approved costs related to the rental of Town facilities, such costs not to exceed proceeds receipts in any fiscal year.
40. The Tree Warden of The Department of Parks and Recreation is authorized to accept any court awarded damages and costs and settlements for the restoration of trees and other vegetation on Town property damaged by any person in violation of under C.G.S.chapter 925 451, sections 52-560 and 52560a 23-65 of the Connecticut General Statutes to levy fines for the appraised value of Town of Greenwich trees destroyed by any person, firm or corporation, and said fine receipts such damage, cost and settlement proceeds shall become appropriations that the Department may add to appropriate accounts as approved by the Board of Estimate and Taxation.
41. The Comptroller is authorized to accept a gift of up to $750,000 from the Bruce Museum, Inc, for the construction of an Animal Control Shelter on North Street. Receipts from said gift shall be deposited into Account A998 49010, Gifts. Said gift will be paid to the town in five equal installments commencing on December 1, 2007 with the final payment on December 1, 2011. In the event the cost of the shelter is less than $750,000 the final payment due on December 1, 2011 will be reduced accordingly.
41. The Department of Parks and Recreation, Tree Division, is authorized to accept gifts (a) trees and plantings from the Greenwich Tree Conservancy, Inc., (b) donations for the purchase of trees to be planted on Town property. Such donations to become appropriations that the Comptroller shall add to account A829-53800.
RESOLUTIONS OF BOARD OF ESTIMATE AND TAXATION AND
REPRESENTATIVE TOWN MEETING ON PROPOSED 2008-2009 BUDGET
CONDITIONS AND ADDITIONAL PROVISIONS
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
1. At the end of the 2008-09 fiscal year, any uncommitted balances of the Capital Project Fund shall lapse and, with the approval of the Board of Estimate and Taxation, shall become an appropriation into the Capital and Non Recurring Fund and become available for future capital expenditures.
2. The Representative Town Meeting of the Town of Greenwich in accordance with C.G.S. §7-450a(b) hereby requests a qualified cost estimate from the enrolled actuary, as defined in said statute, for any ordinance or act altering the retirement system of the Town of Greenwich and receipt of same, as specified in subsection (d) of said statute, shall be accomplished through the Comptroller filing a certified copy of same with the Town Clerk as the Clerk of the Representative Town Meeting.
3. The Greenwich Classification and Pay Plan prepared by the Board of Estimate and Taxation is hereby approved and adopted.
4. WHEREAS:
(a) The Board of Estimate and Taxation is responsible for the proper administration of the financial affairs of the Town; and
(b) For the purposes of salary and benefits no appropriation for one object shall be used for any other object, except that the Board of Estimate and Taxation shall have the power to transfer uncommitted balances from one appropriation for a department to another appropriation for the same department;
(c) All appropriations for salary and benefit accounts for the fiscal year 2008-2009 are based on the Town’s current Table of Organization, as incorporated in the proposed budget submitted by the First Selectmen as modified by the Board of Estimate and Taxation; and
(d) Any net additions to the total number of positions in the Town’s Table of Organization will result in fiscal/budgetary consequences and the use of appropriated funds for objects other than the funding of the positions reviewed and approved by the Board of Estimate and Taxation and part of the budgetary process;
IT IS RESOLVED that the appropriations for the salary and benefits accounts in fiscal year 2008-2009 may only be used to fund the total number of positions as contained in the approved Table of Organization, which are the objects of the appropriations, and may not be used to fund any net addition of positions to the Table of Organization, without approval of the Board of Estimate and Taxation and the transfer of such funds for a purpose approved by the Board of Estimate and Taxation.
Conditions
5. The following General Conditions and the Special Conditions attached to specific appropriations and designated in a schedule of conditions are hereby approved and shall be considered as and shall be a part of the Appropriations hereby approved and adopted:
Appropriations within each department and activity shall be made on the basis of the following major object accounts with no further subdivision except for equipment and improvements:
100 - Personal Services
200 - Services Other Than Personal
300 - Supplies and Materials
400 - Maintenance
500 - Social Services
600 - Insurance
700 - Grants, Subsidies, Debt Service and Other Fixed Charges
800 - Refunds and Non-Expense Items
900 - Equipment and Improvements
The detailed object classifications supporting each one of the above appropriations within each department as shown in the detailed budget recommendations, are set forth for informative purposes only.~ However:
1. Payments of salaries and wages from any appropriation for Personal Services must be in conformity with the salary and wage rates as shown in negotiated collective bargaining agreements with employee organizations and approved by the Representative Town Meeting or in accordance with approved salary rates for non-represented positions.
2. Any new regular employee must be employed at the minimum pay rate for the class of position he or she is to fill.~ This shall not apply to teachers and other "Certified" personnel in the school system, except that written notice to the Comptroller shall be given when such personnel are employed, promoted or transferred.
3. If a department or board wishes to employ a person (other than certified personnel) at a pay rate above the minimum of the wage range, the salary for such position shall be approved by the Board of Estimate and Taxation except that the Director of Personnel may approve a pay rate above the minimum to the midpoint of the wage range and shall approve pay rates for temporary, seasonal and part-time employees.~This does not apply to persons paid on a fee basis for professional services.
4. Expenditures for miscellaneous equipment not fully itemized shall be substantially for the object shown.
All appropriations shall be committed by and payable upon the order of the Head of the Department, Chairman or Secretary of the Board, Official, or person designated by the Board or by Statute for which or for whom the respective appropriations are made, except as may be, from time to time, determined by the Board of Estimate and Taxation.
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